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Posted 08/01/2023 by AskOfficial

How to Set up Checks in QuickBooks Desktop

How to Set up Checks in QuickBooks Desktop

QuickBooks is a powerful accounting software that simplifies financial management for businesses and individuals. One of its essential features is the ability to print checks directly from the application. Printing checks in QuickBooks Desktop and Online is a straightforward process, but it requires proper configuration and understanding. In this article, we will walk you through the entire process, providing you with expert advice and useful tips to ensure smooth check printing. So, let's dive in and learn how to print checks in QuickBooks Desktop and Online like a pro.

How to Print Checks in QuickBooks Desktop and Online?

Print Checks in QuickBooks Desktop and Online is an easy task, and we'll break it down into simple steps to guide you through the process.

Step 1: Set Up Bank Account Information

Before printing checks, make sure you have set up your bank account information correctly in QuickBooks. Navigate to the "Chart of Accounts" section and ensure the account details are accurate.

Step 2: Create a Check

To print a check, you need to create a check transaction in QuickBooks. Go to the "+ New" option, select "Check" under the "Supplier" section, and enter the required details, such as payee name, amount, and memo.

Step 3: Verify Check Details

Double-check all the information you entered while creating the check. Ensure the payee name, amount (both numerical and written), and other details are accurate to avoid any discrepancies.

Step 4: Print the Check

Once you've verified the check details, click on the "Print Check" button. QuickBooks will generate a printable check format with all the necessary information filled in.

Step 5: Load Check Stock

Load the blank check stock into your printer tray. Ensure it is properly aligned to avoid printing errors.

Step 6: Print Sample Check

Before printing the actual check, it's advisable to print a sample check on regular paper. Check for alignment and formatting to ensure everything looks perfect.

Step 7: Print the Actual Check

After verifying the sample check, print the actual check on the loaded check stock. QuickBooks will align the check correctly and print all the information, including the payee, amount, and memo.

Step 8: Sign the Check

Once the check is printed, sign it using a designated check signer. Ensure the signature is clear and matches the authorized signatory.

Step 9: Record the Check

After printing and signing the check, remember to record the transaction in QuickBooks to update your financial records accurately.

Visit here: QuickBooks Time Login Issues

Tips for Printing Checks in QuickBooks Desktop and Online

  • Use High-Quality Check Stock: Invest in high-quality check stock to ensure durability and prevent check fraud.
  • Regularly Update QuickBooks: Keep your QuickBooks software up-to-date to access the latest features and security patches.
  • Use Magnetic Ink: If your checks require MICR encoding, use magnetic ink to meet banking standards.
  • Store Checks Securely: Store blank and printed checks in a secure location to prevent unauthorized access.

Frequently Asked Questions (FAQs)

How do I align checks for printing in QuickBooks?

To align checks for printing in QuickBooks, go to the "File" menu, select "Printer Setup," and then click on "Check/Paycheck." Follow the on-screen instructions to align the checks properly.

Can I print checks using pre-printed check stock?

Yes, QuickBooks allows you to print checks using pre-printed check stock. Ensure that the pre-printed check stock is compatible with your printer and aligns correctly.

Can I print checks in batches?

Yes, you can print multiple checks in a batch in QuickBooks. Select the checks you want to print, go to the "File" menu, choose "Print Forms," and then click on "Checks."

How do I void a printed check in QuickBooks?

To void a printed check in QuickBooks, locate the check in the check register, right-click on it, and select "Void." Confirm the action, and QuickBooks will void the check and update your records.

Is it possible to print checks with a signature line only?

Yes, you can print checks with a signature line only by customizing the check template in QuickBooks. Remove the pre-printed signature and leave space for manual signatures.

Can I print checks with a different font and style?

Yes, you can customize the font and style of the printed checks in QuickBooks. Modify the check template to match your preferred font and style.

See also: Undo Reconciliation In QuickBooks


Printing checks in QuickBooks Desktop and Online is a fundamental feature that streamlines your financial transactions. By following the steps outlined in this guide, you can print checks accurately and efficiently. Remember to set up your bank account information, create and verify the check details, and print checks using high-quality check stock. Utilize the tips provided to enhance your check printing experience and keep your financial records in order.

Now you have all the knowledge and expertise to print checks in QuickBooks like a AskOfficial. Start managing your finances effectively and efficiently by printing checks with ease.

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